OpusTime Update – Your Referral Program And Other Goodies

Announcing OpusTime Referral Program. As of today, you can now keep track of friends and colleagues that you refer and gain rewards!

For each subscribed referral, you will receive 500 free SMS credits. That is a value of 50$ as a token of our gratitude.

You will find your special URL and referral code in your settings/subscription page.

Your friends and colleagues can use this special URL to sign-up to OpusTime or use your referral code on the sign-up page.

You can keep track of them in your settings.

Other improvements and bug fixes

We are also happy to let you know that a variety of reported issues have been fixed. Particularly with regards to reminders and notifications which now perform much better, thanks to your feedback.

The Zero Overhead Practice – 7 free tips for a new business paradigm

When I first graduated, we had learned in school that 50% overhead was the norm. In my first decade of practice, I found that I got comfortable with this reality. The problem was not so much the cost of running my clinic, but the lack of efficiency that seems to bundle along with those expenses.

And then there was this thing called the internet. And everything changed. Flash forward to today and you will find that many old timers like me are still living in that high overhead box.

The problem is that conventional marketing has stopped working and new client acquisition is becoming an elusive art.

Social media is a huge part of marketing ourselves but it’s complicated counterintuitive and often out of reach for the older generations.

All of this adds up to a steady decline in our bottom line.

Think outside the box

Now more than ever,  I contend that the best way for your business to soar is also the cheapest. Word of mouth is exactly where your focus should be. Making it easy for patients to refer and building your online reputation is easy when you have the right tools.

The kicker is, you can make that go viral with the proper tools.

Social media is a huge part of marketing ourselves but it’s complicated counter-intuitive and often out of reach for the older generations.

Customer relation management is another vital part of today’s success parameters.

The best way to increase your business is to embed your referral marketing program within the communications you normally have with a client. This way, you never miss an opportunity to get a referral or increase your reputation and ranking online.

1. Mailchimp integration and marketing automation

pasted image 0

You can easily configure your mailchimp free account to sync with OpusTime’s Online booking system.

Once you have done that, it is a matter of composing an automated email that will be sent each time a new client schedules an appointment with your business. All of this sounds harder than it is and is probably the number one way to keep your audience and grow it.

2. Don’t miss an opportunity to share your Online Booking Site

Let’s face it, people are using facebook all day long. So I always make sure that every automated communication via email or SMS also contains my Book Now button. Every chance I get. I try to teach them to use my online services because they are never more than a few clicks away from their facebook friends.

3. If you instruct them to share, they will most likely do it.

Even though social media is very popular, most people do not have the reflex of promoting other businesses. If you tell them what you expect, then they most likely will be in a position to comply and even develop a habit of using social media to refer you to their friends. SO make sure you always include an easy way to share on your message templates communications and even on invoices.

ok (1)

4. Add your google maps listing and facebook page to the communications templates.


Every time someone tells me they are feeling better thanks to the care they received in my office, I always sent them a quick SMS template with an easy access to the review feature. I find that people are often way more generous in writing than they are verbally. Hardly any other professionals collect reviews. If you manage to have a few dozens, you will automatically attract traffic to your services. That is the cheapest available way to get free referrals!

5. Follow Up or Schedule.

Usually, when clients check out, I either book their next appointment or schedule a followup for when I think they should come back in. I let them know I will and on that particular day, they receive an SMS with a Booking Link. I can do all my followups in less than a minute per day, and it is the best way I know to keep my business soaring.

6. Be grateful and show it!

Never miss an opportunity to send a thank you message to referring contacts or clients. You can use template and mass SMS to do so in a few seconds per day.

These messages are always well received and people feel appreciated when you say thank you. Make sure you include a link to your social media profile to provide them with yet another opportunity to refer.

7. Birthday wishes are always a good way to keep in touch.

Make sure you never miss a birthday and always send warm wishes to your clients on their birthday. You would be surprised to see them refer a friend on that same day or even schedule their own family member.

All of these are just simple and easy ways to control the faith of your business and keep the bottom line where you like it. Take advantage of the new paradigm shifts that are happening and make sure your business soars!

OpusTime update: Tabs and Icons Galore!

New Appointment Icons

We have expanded our appointment  icon  system on the appointment book to help you be more efficient.


Appointment Note:  Indicates that there is a note to the appointment such as when someone leaves a note during online booking.


File note (Final): Indicates that you have entered a note in the client/patient file and that the note is final.


File note (Draft): Indicates that you have entered a note as a draft in the client/patient file

New patient file tabs:

We have completely redesigned the client file page. It now includes tabs to help you rapidly find what you are looking for.
Thank you so much for all of your comments and suggestions. We hope that you enjoy this update as much as we do!

Enjoy this short video.

Use OpusTime is now on your Phone!

OpusTime is now fully responsive! You can use it on your mobile phone just as well as on any device or any browser!

This means you can book appointments, record invoices and payments and even take file notes just as easily on your mobile than you can on a tablet or a PC.

Run your business with your phone!


Improved flow for booking and followups

New buttons on invoice summary page.

The invoice summary page now contains to buttons. Book Appointment and Add Follow Up.

We hope you use this and take your customer retention to an entire new level!

Other improvements


  • The patient list now displays the reference number
  • The online booking sequence has been changed. People select professionals first then appointment types. This makes the booking process muche simpler in the context of a business with a large number of professionals
  • Account statements now display charges in chronological order instead of in invoice number order. (Shout out to Heather for reporting this one!)
  • Rescheduling an appointment to a different location is now possible.
  • Speed improvements.
  • Multilingual corrections for invoices and automated communications.
  • Various bug fixes and display improvements.

How To Choose An Optimal Client Management Software

As your business grows, staying on the top of projects becomes quite challenging. Besides, the tasks start growing and become complex, your staff grows and diversifies, and you get multiple projects in your bucket. But, this also makes it tough for you to make your hard-won clients experience professional engagement. When tasks in hand grow, it becomes difficult to deal with clients confidently as all the employees need to have a clear idea about what’s your business up to, so that they can answer client queries and satisfy them.

What to do? Well, just get an optimal client management software like OpusTime. It lets you share everything, set tasks and manage time efficiently. Baffled about how to choose the right client management software amid the huge numbers of software flooding the market? Don’t be. We are here with some tips to help you make the right choice:

  • Virtual Client Handling: Choose a client management software that relieves you from all kinds of  client handling tasks. OpusTime is an ultra modern client management software you can rely on for virtual client management. When you have such a software with you, you can give more time to your core tasks, making your business more productive, and can also give your customers best service experience.
  • Seamless Appointments: Choose a software that makes booking appointments super easy for your prospect customers. It should be an appointment scheduler that lets your customers book appointments with immense ease. It must possess an amazing interface, packed with flexible calendars among other facilities so that you don’t need to remember appointments.
  • No More Billing Woes: The client management software that you choose for your business must take away all your responsibilities, and should manage everything from invoice management to payment records. It should track expenses instantly with utmost clarity, just like OpusTime.
  • Secured Docs: Safety of client documents is of utmost importance. To make sure your clients’ docs, file notes and all other information that you take from them is safe, pick a software like OpusTime which prioritizes the safety of client documents.
  • Optimal Communication: Communication is the oxygen that every business requires to stay alive in the market. Thus, pick a client management software that offers automated and barrier-free communication.

Your search for a client management software must end at a software like OpusTime, which offers you all the above mentioned features to robust your business growth.

OpusTime Brings Work and Ease Together

Have you ever wondered about running a business with immense ease? No? Don’t worry, OpusTime, an optimal client management software is here to make you taste relaxation. Its not easy to get peace in the world we live in, but with OpusTime it seems like a child’s play.

Give your business the wings of a client management software and take a ride from a stressful to stress-free life. This online scheduling software lets you schedule all your appointments the easiest way. Many people think why get a client management software or an online scheduling software, when clients can be handled personally?

Here’s why:

  • Instant Appointments: With an online scheduling software by your side, you can book appointments instantly that too with so much ease.

  • Single window for all client needs: With a client management software like OpusTime you can perform all tasks related to client management from a single platform, be it booking or scheduling appointments, making file notes, creating invoices or making payments.

  • Excellent invoice & payment handling: Keeping a track of payments and managing client records are tough tasks, but OpusTime can make it super easy for you. A client management software like OpusTime understands the plight of business owners and takes all your burdens on its shoulders.

So, don’t let client handling or anything related to client management needs bother you. Switch to OpusTime and make your life easy going.