OpusTime Update – Your Referral Program And Other Goodies

Announcing OpusTime Referral Program. As of today, you can now keep track of friends and colleagues that you refer and gain rewards!

For each subscribed referral, you will receive 500 free SMS credits. That is a value of 50$ as a token of our gratitude.

You will find your special URL and referral code in your settings/subscription page.

Your friends and colleagues can use this special URL to sign-up to OpusTime or use your referral code on the sign-up page.

You can keep track of them in your settings.

Other improvements and bug fixes

We are also happy to let you know that a variety of reported issues have been fixed. Particularly with regards to reminders and notifications which now perform much better, thanks to your feedback.

10 OpusTime Features That Scare Your Receptionist.

Opustime - Appointment Scheduling Program

When we look at practice management software. We often look at them for the feature set they offer. Sometimes, however, we would gain valuable insights if we only knew how those features interact with each other to create so amazing ways to catapult our business.

Okay, so maybe I am exaggerating when I say that your front desk staff will be scared of these 10 tips. But it sure does make their job feel a bit obsolete.

1. Automatic appointment confirmations and recalls.

Since those are done for you, then that definitely means less work. OpusTime lets you configure exactly when and how you want those appointments confirmed. Same thing for reminders. OpusTime will send those messages via SMS or email to completely eliminate no-shows.

Complete control of reminders and confirmations.

2. Billing templates for super easy invoicing and payments.

OpusTime appointments are more than colour blocks in your schedule. They are linked to billing charges and notes templates. This means that checkout is blazing fast! From an appointment, your invoices and payments are both saved with just one click!

Super easy invoicing and payment in opustime

3. Online booking.

Add your booking button to your website or your facebook page et voila! In just a few seconds, you just eliminated 90% of your call volume. People love online booking and people hate phone calls. Did you know that most people book their appointments outside of office hours?

Get your booking site up and running in minutes!

4. Communications templates.

Create some awesome SMS or email templates and watch your retention go through the roof. In OpusTime you are alway 1 click away from sending an email or SMS to your Patients, Clients or Members. Get creative with SMS and email templates!

Sending SMS messages is a snap!

5. Appointment icons so nothing gets missed.

Icons are automatically applied to appointments so that you always know, what happened at a glance. They help you keep track of your various workflow so that you and your entire team are working efficiently.

Know what is happening with your schedule at a glance!

6. Mass SMS messages.

In this day and age, new customers are harder to acquire. This makes managing your existing customers a must. One awesome way to do this is by making sure none of your customers drop to the cracks.

Using the mass SMS feature and SMS templates, you can get immediate responses from your clients to make sure that they stay on your schedule.

Get creative and use SMS templates for a myriad of business strategies. Here are some suggestions:

  • Ask a customer for a Google Maps review
  • Wish happy birthday with a booking invite.
  • Share your facebook page via SMS templates

Send personalised SMS from your own library of templates.

7. 2 way SMS communications.

2 Way SMS communications is an excellent way to engage your customers and patients into a much more personal relationship. SMS is a great way to give a personalised service. Using the SMS templates allows you to be systematic with your customer care.

Read and reply to incoming SMS right from the app!

8. Notes templates.

OpusTime Appointment Types are more than just schedule items. They are actual billing templates and notes templates as well. Not only can you access the right note template for a particular appointment, but you can use the copy previous function to speed up the notes taking process. Combine this with drag and drop file uploads, and a quick access to all your notes right from the notes module, and you have everything you need for fast and efficient documentation.

Keeping impeccable records is fast and easy!

9. Follow-up.

When you are done processing a patient or client, if you can’t schedule them, make sure you create a follow-up so that you can keep track. In your settings, you can create a number of follow-ups and use the notes field to make sure you and your staff stays up to speed with this customer

Keep track of everyone!

10. Awesome checkout workflow.

We included an easy way to keep your retention at its max. When you are done processing a patient, the invoice summary page includes 2 buttons: Book Appointment or Add Follow-Up.

Try using this for every single appointment and you will see your business grow!

Achieve perfect customer retention!

OpusTime update: Tabs and Icons Galore!

New Appointment Icons

We have expanded our appointment  icon  system on the appointment book to help you be more efficient.


Appointment Note:  Indicates that there is a note to the appointment such as when someone leaves a note during online booking.


File note (Final): Indicates that you have entered a note in the client/patient file and that the note is final.


File note (Draft): Indicates that you have entered a note as a draft in the client/patient file

New patient file tabs:

We have completely redesigned the client file page. It now includes tabs to help you rapidly find what you are looking for.
Thank you so much for all of your comments and suggestions. We hope that you enjoy this update as much as we do!

Enjoy this short video.

Use OpusTime is now on your Phone!

OpusTime is now fully responsive! You can use it on your mobile phone just as well as on any device or any browser!

This means you can book appointments, record invoices and payments and even take file notes just as easily on your mobile than you can on a tablet or a PC.

Run your business with your phone!


Improved flow for booking and followups

New buttons on invoice summary page.

The invoice summary page now contains to buttons. Book Appointment and Add Follow Up.

We hope you use this and take your customer retention to an entire new level!

Other improvements


  • The patient list now displays the reference number
  • The online booking sequence has been changed. People select professionals first then appointment types. This makes the booking process muche simpler in the context of a business with a large number of professionals
  • Account statements now display charges in chronological order instead of in invoice number order. (Shout out to Heather for reporting this one!)
  • Rescheduling an appointment to a different location is now possible.
  • Speed improvements.
  • Multilingual corrections for invoices and automated communications.
  • Various bug fixes and display improvements.

Make Your Life Rich With A Client Management Software

Who doesn’t want a rich life? Of course, everybody does. A rich life isn’t all about having lots of money, especially in the world we presently live in. Peace of mind and time to relax are also important factors that give you a rich life.

Many business owners are quite rich in terms of money, but their life is so packed with stress and tension that money isn’t bringing them much of happiness. If you are one of those people out there who are highly stressed out because of client related tasks at work, you must purchase a client management software now. It will take care of all your woes at work so that you can devote time to your passion, make money and still get enough of time to relax.

A client management software will prove something that you have always desired. An optimal client management software like OpusTime boasts so many features, which can bring peace into your staff’s and your life.

Starting from client booking, scheduling appointments to invoicing and making payments, OpusTime can take care of everything all at once. Besides, you can perform all such tasks from a single window. The scheduling software’s awesome accessibility makes it irresistible.

Technology has become so advanced these days that now you can perform a lot of tasks in a matter of few minutes or say in few clicks. So, why lack behind when you can lead with a top notch client management software like OpusTime.

Time is money and peace, so without wasting them anymore, switch to OpusTime and stay committed to your clients. Sign up for 30 days free trial of this superb scheduling software now.