booking and scheduling software Archives

8 Key Features That Make Opustime More Than a Scheduler

My consequent OpusTimenautes,

Techopedia defines Scheduler as follows:

“A scheduler is a software product that allows an enterprise to schedule and track computer batch tasks. A scheduler starts and handles jobs automatically by manipulating a prepared job control language algorithm or through communication with a human user. Today’s job schedulers often offer a graphical user interface (GUI) and a single point of control for all tasks in a distributed PC network”.

According to Entrepreneur Seth Godin:

“Don´t find customers for your products. Find products for your customers”.

When comparing software, it is often difficult to experience the full benefits unless we actually dive in and really spend the time it takes to understand how this will impact our business. At OpusTime, we have always been focusing on creating real value for our customers. That’s why we are offering free trial for professionals in the service industry.

Our focus is on optimizing your operations in terms of new client acquisition and daily processing of your appointments.

Our unique approach is based on 22 years of clinical practice and several years of coaching all condensed into one incredible platform that will propose you to the top of your goals.

1. Keep up with a high volume workflow

Over the years we have had several opportunities to work with high volume businesses. We incorporated key workflow elements into OpusTime to help with retention and fast processing of your customers.

Continued success and growth opportunities are always one click away with OpusTime. No matter what you are doing, the software ergonomy has been planned for you to quickly return to what you were doing, or rapidly access the next logical step.

2. Supercharge your Communications with Free Unlimited Incoming SMS

Nothing interrupts your work more than a phone call. With OpusTime, you provide your clients and patients with a dedicated SMS number for them to contact you directly.

No matter what you are doing, you are always notified of incoming sms and you and your staff can continue the SMS dialog directly without skipping a beat.

Replies can also be sent in one click using SMS templates.

3. Feel The Power of Marketing Automation

All of your clients/patients are automatically added to your marketing automation lists thanks to our integration with MailChimp. You can therefore automate your communications and link your practice with your website and social media transparently. Use this to welcome your customers, supercharge your social media and stimulate referrals systematically and automatically.

4. Go Social with Facebook Integration

Never miss a chance to get a new follower from booking to invoicing. Our carefully crafted booking system allows your clients/patients to share their social media profile directly into your records.

5. Abolish your accounting costs and optimize your bookkeeping

All your commercial activities can be automatically in sync with your quickbooks online account.

Invoices, payments product sales and expenses are all perfectly synced across to Quickbooks thanks to our included Quickbooks integration.

6. Keep track of Everything Like Never Before

Enjoy perfect information management with our quick access and simple client file. Everything you need to manage your client/patient is always within reach and easy to find.

7. Keep impeccable records effortlessly

You can quickly process your record keeping with notes templates complete with an ingenious sticky notes system that lets you reuse information across all of your clients and patients.

Keep impeccable records effortlessly

8. Keep your schedule busy with mass SMS campaigns

Create SMS lists and send sms templates in one simple operation with OpusTime’s powerful SMS campaigns.

Reach everyone with a personal message and see your bookings go through the roof!

Now what more can we say. Manaje from anywhere cancel anytime. Follow the magic and claim your 30 days free trial period @ www.opustime.com.

10 OpusTime Features That Scare Your Receptionist.

Opustime - Appointment Scheduling Program

When we look at practice management software. We often look at them for the feature set they offer. Sometimes, however, we would gain valuable insights if we only knew how those features interact with each other to create so amazing ways to catapult our business.

Okay, so maybe I am exaggerating when I say that your front desk staff will be scared of these 10 tips. But it sure does make their job feel a bit obsolete.

1. Automatic appointment confirmations and recalls.

Since those are done for you, then that definitely means less work. OpusTime lets you configure exactly when and how you want those appointments confirmed. Same thing for reminders. OpusTime will send those messages via SMS or email to completely eliminate no-shows.

Complete control of reminders and confirmations.

2. Billing templates for super easy invoicing and payments.

OpusTime appointments are more than colour blocks in your schedule. They are linked to billing charges and notes templates. This means that checkout is blazing fast! From an appointment, your invoices and payments are both saved with just one click!

Super easy invoicing and payment in opustime

3. Online booking.

Add your booking button to your website or your facebook page et voila! In just a few seconds, you just eliminated 90% of your call volume. People love online booking and people hate phone calls. Did you know that most people book their appointments outside of office hours?

Get your booking site up and running in minutes!

4. Communications templates.

Create some awesome SMS or email templates and watch your retention go through the roof. In OpusTime you are alway 1 click away from sending an email or SMS to your Patients, Clients or Members. Get creative with SMS and email templates!

Sending SMS messages is a snap!

5. Appointment icons so nothing gets missed.

Icons are automatically applied to appointments so that you always know, what happened at a glance. They help you keep track of your various workflow so that you and your entire team are working efficiently.

Know what is happening with your schedule at a glance!

6. Mass SMS messages.

In this day and age, new customers are harder to acquire. This makes managing your existing customers a must. One awesome way to do this is by making sure none of your customers drop to the cracks.

Using the mass SMS feature and SMS templates, you can get immediate responses from your clients to make sure that they stay on your schedule.

Get creative and use SMS templates for a myriad of business strategies. Here are some suggestions:

Ask a customer for a Google Maps review
Wish happy birthday with a booking invite.
Share your facebook page via SMS templates

Send personalised SMS from your own library of templates.

7. 2 way SMS communications.

2 Way SMS communications is an excellent way to engage your customers and patients into a much more personal relationship. SMS is a great way to give a personalised service. Using the SMS templates allows you to be systematic with your customer care.

Read and reply to incoming SMS right from the app!

8. Notes templates.

OpusTime Appointment Types are more than just schedule items. They are actual billing templates and notes templates as well. Not only can you access the right note template for a particular appointment, but you can use the copy previous function to speed up the notes taking process. Combine this with drag and drop file uploads, and a quick access to all your notes right from the notes module, and you have everything you need for fast and efficient documentation.

Keeping impeccable records is fast and easy!

9. Follow-up.

When you are done processing a patient or client, if you can’t schedule them, make sure you create a follow-up so that you can keep track. In your settings, you can create a number of follow-ups and use the notes field to make sure you and your staff stays up to speed with this customer

Keep track of everyone!

10. Awesome checkout workflow.

We included an easy way to keep your retention at its max. When you are done processing a patient, the invoice summary page includes 2 buttons: Book Appointment or Add Follow-Up.

Try using this for every single appointment and you will see your business grow!

Achieve perfect customer retention!

How To Choose An Optimal Client Management Software

As your business grows, staying on the top of projects becomes quite challenging. Besides, the tasks start growing and become complex, your staff grows and diversifies, and you get multiple projects in your bucket. But, this also makes it tough for you to make your hard-won clients experience professional engagement. When tasks in hand grow, it becomes difficult to deal with clients confidently as all the employees need to have a clear idea about what’s your business up to, so that they can answer client queries and satisfy them.

What to do? Well, just get an optimal client management software like OpusTime. It lets you share everything, set tasks and manage time efficiently. Baffled about how to choose the right client management software amid the huge numbers of software flooding the market? Don’t be. We are here with some tips to help you make the right choice:

Virtual Client Handling: Choose a client management software that relieves you from all kinds of client handling tasks. OpusTime is an ultra modern client management software you can rely on for virtual client management. When you have such a software with you, you can give more time to your core tasks, making your business more productive, and can also give your customers best service experience.
Seamless Appointments: Choose a software that makes booking appointments super easy for your prospect customers. It should be an appointment scheduler that lets your customers book appointments with immense ease. It must possess an amazing interface, packed with flexible calendars among other facilities so that you don’t need to remember appointments.
No More Billing Woes: The client management software that you choose for your business must take away all your responsibilities, and should manage everything from invoice management to payment records. It should track expenses instantly with utmost clarity, just like OpusTime.
Secured Docs: Safety of client documents is of utmost importance. To make sure your clients’ docs, file notes and all other information that you take from them is safe, pick a software like OpusTime which prioritizes the safety of client documents.
Optimal Communication: Communication is the oxygen that every business requires to stay alive in the market. Thus, pick a client management software that offers automated and barrier-free communication.

Your search for a client management software must end at a software like OpusTime, which offers you all the above mentioned features to robust your business growth.

Category: booking and scheduling software